Studio policy generator
Answer a few questions and get a studio policy you can hand to families — tuition, cancellations, make-ups, holidays and withdrawal. Free, no sign-up, and nothing you type leaves your browser.
A starting point, not legal advice — read it through and change anything that doesn’t match how you teach. Everything stays in this browser.
Your studio — Studio Policies
Effective —
Lesson times
Your lesson time is reserved for you each week for the length of the term. Please arrive ready to start — lessons end at their scheduled time even if they begin late, so that the next family is not held up.
Fees and billing
Tuition is billed monthly, in advance, due on the 1st. Payment is accepted by e-Transfer or card. Tuition reserves your weekly time, not a set number of lessons in a given month.
Cancellations by the family
Please give at least 24 hours notice if you cannot attend. Up to 2 make-up lessons per term are offered for cancellations made with at least 24 hours notice. Beyond that, the lesson is charged as taught.
Cancellations by the teacher
If the teacher has to cancel, that lesson is credited to your account in full.
Illness
Please keep your child home if they are unwell. Let the teacher know as early as you can and the lesson will be treated as a cancellation with notice, whatever the timing.
Holidays and breaks
The studio follows the local school calendar and does not bill for its breaks.
Practice
Progress comes from what happens between lessons. Families are asked to protect a regular practice time at home and to help younger students keep to it. the teacher will set out what to practise after each lesson.
Ending lessons
Either side may end lessons with 30 days written notice. Tuition already paid for lessons within the notice period is not refunded, and lessons remain available to you during it.
Agreement
By enrolling at the studio, you agree to the policies above. They take effect on the date of enrolment and replace any earlier version.
A policy only holds if the record backs it up
The awkward conversations are rarely about the policy itself. They are about whether the lesson on the 14th was cancelled in time, whether that make-up was already used, and whether March was paid. Note & Key keeps the schedule, the make-up credits and the invoices attached to the same lessons, so the answer is something you can look up rather than something you have to remember.
No card required · How make-up tracking works · Pricing
Common questions
What should a music studio policy include?
At minimum: how lesson times are reserved, how and when tuition is billed, how much notice you need for a cancellation, whether make-up lessons exist and on what terms, what happens when you have to cancel, how holidays are handled, and how much notice either side gives to stop lessons. Those are the points families actually ask about, and the ones that cause friction when they were never written down.
Is this studio policy generator free?
Yes. It is free, there is no sign-up, and you can generate as many versions as you like.
Does anything I type get uploaded?
No. The policy is assembled in your browser and never sent to a server. Your answers are remembered on this device only, so you can come back and adjust them.
Is this a legal contract?
No, and it is not legal advice. It is a clear, plain-language studio policy of the kind most private teachers hand to families at enrolment. If you need something enforceable in your jurisdiction, have a local professional review it.
Should I offer make-up lessons?
There is no single right answer, which is why the generator offers four common approaches: a set number per term, a credit toward a future lesson, letting families swap into an open slot themselves, or no make-ups at all. What matters more than the choice is that it is written down before the first cancellation, not after.
How do I share the policy with families?
Print it or save it as a PDF and attach it to your enrolment email, or use Copy as text to paste it straight into an email or your studio handbook.
How do I get families to actually follow it?
A policy is easier to hold to when the record backs it up — when a cancellation, a make-up credit and an invoice all point at the same lesson. That is what Note & Key keeps track of. Every new studio starts with 30 days of Pro, no card.