Guides
Running a private music studio, made simpler
Short, practical guides for the admin side of teaching music — invoicing the lessons you actually taught, importing your Google Calendar, billing at year-end, getting paid by parents, and keeping students practicing between lessons.
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How to invoice music studentsMost private music teachers bill from memory and a spreadsheet, then chase parents over text. Note & Key…Import lessons from Google CalendarIf your lesson schedule already lives in Google Calendar, you don't have to retype it. Note & Key import…Year-end invoicing & taxesAt year-end a private music teacher has two jobs: bill every parent for the lessons they actually had, a…Music lesson schedulingA private music studio runs on a weekly rhythm: the same students, the same slots, the occasional makeup…Collect payments from parentsGetting paid is the part that quietly eats a music teacher's evenings — who paid, who didn't, which e-Tr…Practice & assignmentsThe real progress happens in the six days between lessons. Note & Key gives each student assignments, at…Switch from spreadsheetsMost private teachers run their studio on a patchwork — a spreadsheet for rates, a calendar for lessons,…Parent portalHalf a music teacher's messages are parents asking the same things: when's the next lesson, what should …Attendance & makeupsMakeups are where studio records fall apart — a lesson gets cancelled, a makeup gets promised, and three…Invoicing piano studentsA piano studio runs on the same students, the same weekly slots, month after month — which makes billing…Scheduling guitar lessonsGuitar teaching often mixes in-person and online students across odd hours, which is exactly when a plai…Voice studio managementTeaching voice means juggling repertoire, growing young singers, and the parents behind them — on top of…Music teacher taxes (Canada)Most self-employed music teachers in Canada dread tax time because the income is scattered across e-Tran…Music teacher taxes (UK)UK private music teachers file Self Assessment on a tax year that runs 6 April to 5 April — which never …Music teacher taxes (Australia)Australian music teachers report income on a financial year that runs 1 July to 30 June, so a calendar-b…